Apply to join GRN

Sign in with your work email. We send a one-time code every time, so there’s no password to remember, and your answers are saved as you go.

Work email addressUse your organisation’s own domain if it has one.

Your organisation

We check these details against the official register for your country.

You’re using a personal email address. That’s fine, and small organisations without a domain often do. We’ll note it for the reviewer.

Legal name

Other names you trade underOptional.

Kind of organisation

Country of registration

Registration numberFor example an ABN, charity number or company number.

Website

You chose “Other”, so a reviewer will decide which register and evidence apply. Carry on and we’ll be in touch if we need more.

The data you need

Your answers set your level. The more refugee data you need, the more we check. Refugees always choose whether to share their data with you.

What will you use GRN for?Choose all that apply.

List our services so refugees can find usGive refugees free access to our platform, receiving no refugee data from GRNDeliver a service to refugees or receive referralsRecruit or employ refugeesReceive refugee profiles as a government, settlement or case-management body

What kind of data about individual refugees do you need?

No refugee dataData that doesn’t identify anyoneAnonymised dataPersonal data that identifies someone

Which kinds of data?Choose all that apply. Personal data identifies someone. Sensitive data needs the most care.

Contact details Personal
Name, email, phonePersonal background Personal
Age, gender, nationality, country of residence, familyLanguages
Languages spoken, test resultsEducation and qualifications
Degrees, courses, certificatesWork and skills
Occupations, work history, skillsPathway interests
Preferred destinations and pathwaysCVs and documents Personal
Uploaded CVs and supporting filesIdentity and registration status Sensitive
For example UNHCR registration or a verification resultSupport needs Sensitive
Health, disability or protection information

How will you hold it?

We see it during a GRN session and keep nothingWe view it in GRN while signed in and export nothingWe download or copy it into our own systems

Will anyone else receive it?

No one elseOnly a contractor that handles data on our instructionsSubcontractors or partner organisationsOrganisations in another country

Who are they, where are they, and why do they need it?

About how many refugees a year will you work with through GRN?

Under 5050 to 500Over 500

Will you work directly with children?

NoYes

The GRN Principles

Read each principle and tick the commitment beneath it. We keep a dated record of each tick and the version you affirmed.

Free access to candidates
Candidate access to GRN is free and cannot be subject to a fee.
We commit to: never charge refugees for access to GRN or for a referral through it.
Community resource
GRN is a shared community resource. It is not owned by any organisation.
The GRN software code is open source and fully visible to anyone who wishes to see it, or contribute to it.
Stakeholders are encouraged to support the ongoing development and running costs of GRN.
We commit to: accept GRN as a shared, open-source resource that no single organisation owns.
Inclusive user engagement
Refugees and all key user groups will be encouraged to engage in the design, governance and evolution of GRN. Mechanisms will be established so that their perspectives play a direct role in shaping priorities.
We commit to: support refugees taking part in feedback and design when asked.
Privacy and confidentiality
Candidates own and directly control their data by updating or deleting it at any time.
Source partners are responsible for managing and protecting candidate data.
Personal and contact data may be shared only as needed and as confirmed by each candidate. For example, such data may be shared with employers only in the final stages of a recruitment process, or with migration agents at the time of applying for visas.
Anonymised data about skills, qualifications, experience and aspirations may be shared with commercial and charitable organisations that need these skills, or that work to improve outcomes for refugees.
We commit to: use refugee data only as each refugee consents, for the stated purpose, and delete it when that purpose ends.
Data security
GRN upholds the highest standards of data security. Systems and up-to-date practices must be adopted to prevent unauthorised access, maintain data integrity and protect against data loss.
We commit to: keep systems and practices that prevent unauthorised access to refugee data, and its loss or misuse.
Maximise opportunity
GRN should maximise the opportunities available to each candidate to improve their situation.
All opportunities, such as jobs, are visible to all partners and therefore potentially available to all candidates.
Only the candidate can decide which opportunities they will focus on. Their opportunities should not be artificially restricted.
We commit to: never restrict the opportunities a refugee can see or choose.
Additionality
The primary goal of GRN is to help more refugees in total. GRN cannot be used to trade off one group of refugees against another by, for example, increasing skills-based resettlement at the expense of humanitarian resettlement. This is the principle of additionality.
We commit to: never use GRN to trade off one group of refugees against another.

Questions for your level

You only see the questions your level needs. Answers save as you go, so you can sign out and come back.

Checks you’ve already passed

Send proof instead of repeating the work. We confirm it with the issuer.

Verified on the UN Partner PortalA UN assessment on protection from sexual exploitation and abuse, still validIOM IRIS certified recruiterA government settlement contract, such as the Humanitarian Settlement Program

Proof of UN Partner Portal verification

Your UN assessment result

Your IRIS certificate

Your government contract

What you do

The services you offer refugees

Countries you work in

Languages you work in

Your people

We screen the people named here against sanctions lists. Each one gets a notice from us before we do.

Head of organisation

Their role

Their work email

Directors, trustees or senior officers

Name

Role

Work email

Anyone who owns more than 25% of your organisationNames and countries. Write “None” if no one does.

Funding

Your main funding or revenue sources

Latest annual report or accountsNeeded if your income is above a set amount. Optional otherwise.

References

One should be from a UN agency, international NGO, government body, major funder, major client or industry body. Small and refugee-led organisations can send an endorsement letter from an established partner instead of the second reference.

Reference 1: name

Reference 1: organisation

Reference 1: email

Reference 2: name

Reference 2: organisation

Reference 2: email

Safeguarding

Your policy on protection from sexual exploitation and abuse

How can people report a concern to you?

Which of these do you have in place?The eight core standards. Tick each one you meet. Gaps don’t rule you out, and we’ll talk them through.

A policy on protection from sexual exploitation and abuseA code of conduct every staff member signsChecks on staff before they work with refugeesTraining for staff on these standardsA safe way for anyone to report concernsA process to investigate reportsSupport for people who are harmedContracts with partners that include these standards

Your child safeguarding policy

Data protection

Person responsible for data protection

Their email

We’ll tell OPC within 72 hours of any breach involving refugee data.

Your privacy policy, including the lawful basis you rely on for refugee data

Security: which of these are true for you?You copy refugee data into your own systems, so we ask about the basics. An ISO 27001 or SOC 2 report can replace this.

Only named staff can open refugee data, and access is removed when they leaveStaff sign in with two-factor authenticationData is encrypted on devices and in storageSoftware and devices get security updates promptlyData is backed up and the backups are testedData is deleted when its purpose ends

ISO 27001 or SOC 2 report, if you have one

Do you use AI or automated decisions on refugee data?

NoYes

What for, and how does a person check the result?

Your platform

Refugees use our platform free, with no paid upgrades pushed at them, and we’ll tell OPC before our pricing changes.

Entry link for refugees coming from GRNIt must use HTTPS on your own domain.

Link to your privacy policy

We never sell refugees’ data or use it for targeted advertising.Our platform will check GRN’s access token: its signature, its expiry, and that it’s used only once.

Can users contact each other, post content, or be under 18?

NoYes

Then we also need a safeguarding policy, above, and we screen your senior officers.

Recruitment

Do you recruit people for other employers?

No, we only hire for our own organisationYes, we place people with other employers

IOM IRIS certificate or national recruiter licence

We follow the Employer Pays Principle and the ILO General Principles for Fair Recruitment. Workers never pay recruitment fees or costs.

A sample contract and job offer in a language the worker understands

Destination countries

We comply with labour law in each destination country.

Institutional partners

Your legal mandate or government contract

An independent security audit, ISO 27001 certificate or SOC 2 report

We’ll sign a separate Data Sharing Agreement and complete a data protection impact assessment before receiving data.

Declaration

Someone authorised to act for your organisation confirms the application. Each tick is recorded with the date and time.

Authorised officer

Their role

The answers and documents in this application are true and complete.

OPC may check registers, sanctions lists and public sources about our organisation and the people we have named.

We will never charge refugees for access to GRN or for a referral through it.

We will keep our details accurate and tell OPC promptly when they change.

We’ll send a notice to each person named before we screen them:

Application submitted

Your reference is . We’ve emailed you a confirmation, and our team at info@openpathwaycollective.org has been told.

Submitted
Under reviewWe check registers, sanctions lists and public sources, and may ask you questions.
DecisionPeople make every decision. You’ll see the outcome and a plain-language reason, and can ask for one review.
Agreement and onboardingAgree the software licence, complete onboarding training and go live.

Back to Joining GRN

Apply to join GRN

Your organisation

The data you need

The GRN Principles

Free access to candidates

Community resource

Inclusive user engagement

Privacy and confidentiality

Data security

Maximise opportunity

Additionality

Questions for your level

Checks you’ve already passed

What you do

Your people

Directors, trustees or senior officers

Funding

References

Safeguarding

Data protection

Your platform

Recruitment

Institutional partners

Declaration

Application submitted